The Campaign Website is divided into seven main sections: Home, Blogs, How You Can Help, Guestbook, Photo Album, Activities and Events, and Media Coverage.

Clicking on the Home link or the patient’s name (title) takes you to the opening page of the Campaign Website. The header remains the same for every page and contains the name of the patient and links back to the Home Page and to the Donation Options page. The left hand column has a navigation menu, user login area, search box, Matching Gifts and Donate Now buttons.
The navigation menu has four main links for all visitors: Blogs, How You Can Help, Guestbook and Photo Album.
The user login area allows new visitors to create an account or previous users to login. Users may also request a new password if they forget theirs.
The search box will search only the patient’s site for any text entered in box. It only displays on the Home page.
At the bottom of the left hand column there are two large buttons that link to a search for employers that will match gifts and to the patient’s online donation page.
This link in the header will take the user to a page outlining the various ways that visitors may donate to the fundraising campaign.
The first item on the menu, Blogs, links to the collection of blogs that will be listed in reverse chronological order – newest at the top. Recent blog posts will be listed as titles only at the bottom of the main Blogs page. Patients or their parents are encouraged to have their own login account so that they can create their own blogs.
Work with your Campaign Coordinator to keep this section as up to date as possible.
Visitors can post a short message in the site’s guestbook. The Webmaster and family members can respond with comments and delete messages if necessary.
Multiple photo albums can be created and displayed in this section. Click on the main picture of an album to open the album. Click on any photo in the album to start a slide show of that album. Click on the title of any picture to see the photo displayed individually and to get a full size image and a description. During the slide show you can also click on Image Details to get a full size image.
This is where you will post the information about upcoming events. Many campaigns use the ‘child page’ structure to list past events with the fundraising results and thank you notes for supporters and volunteers.
COTA will post the initial press release here as a child page for media outlets to access the information. You can also use this area to post links to other newspaper, television, and radio coverage of the campaign.
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Name: _____________________________ Username: __________________________ Password: __________________________ Email: _____________________________ |
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Name: _____________________________ Username: __________________________ Password: __________________________ Email: _____________________________ |
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| Webmaster and Family Accounts | Back to top |
| Creating Accounts | |
| Permission Levels | |
| Authenticated Users and Subscriptions | |
| Twitter Accounts |
The COTA Web Specialist will assign login accounts to the volunteer webmasters, parents and patients. They will be granted special permissions to create new pages and edit the website. A unique email address is required for each login account. The login name will automatically be used to identify personal blogs. For example, a login name of Tommy will create blog entries labeled “Tommy’s blog” and a login name of tjohnsen0898 will create blog entries labeled “tjohnsen0898’s blog”. Real names are recommended and since spaces are allowed, a couple can share one login such as “Tom and Sharron”.
Any visitor to the website can create their own login account without any assistance from you or COTA. While it is not necessary to create an account to view material on the site, users who are logged in will find it easier to post comments in the Guestbook and use the Send a Page feature.
To prevent malicious or automated account creations, COTA uses both a CAPTCHA challenge question and an email response authentication process to verify legitimate users.

Users who create their own account will receive an email with instructions on completing the process. Once an account is created, uses will automatically be subscribed to email updates on new blog entries. While logged in, they will not be presented a CAPTCHA challenge when posting Guestbook entries or sending a page to a friend.
Anonymous users can view all content on the site. They may post Guestbook entries and send pages to a friend only after answering a CAPTCHA question. They do not receive automatic blog updates.
Authenticated users, those who successfully create a login account, will receive automatic updates to blogs and may post Guestbook entries and send pages to a friend with a CAPTCHA challenge.
COTA patients and parents, in addition to the above privileges, may also create photo albums, upload photos, create and edit their own blog, delete Guestbook entries or add comments to existing entries. They also have access to the online Webmaster help files.
COTA volunteer webmasters are granted additional permissions to create or edit books and pages.
Visitors who create their own accounts and authenticate themselves are automatically subscribed to blog updates. They may manage their own subscriptions in the My Account section.

Twitter AccountsCOTA webmasters, parents and patients who have blogging accounts can easily set up their Twitter account on their COTA campaign website. After logging in, go to My Account from the left hand menu. Click on Twitter accounts and then enter your existing Twitter user name and password. Click the Add account button. That’s all there is to it. The next time you edit or start a new blog, you will see the Post to Twitter.com option on the page.
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Twitter Global AccountsCOTA can help you set up a global account for all the blogs on the campaign site to share one Twitter account. This is so an individual’s Twitter account can be kept separate and/or the author does not need to have his/her own Twitter account. Setting up the global account requires administrative permission so COTA will need to do that. Just contact WebInfo@cota.org. |
Get the Campaign Website started fast with these steps:
The pages that can be edited are the Home page and the How You Can Help page. You will also be able to edit any new page or blog that you create (see Creating Books and Pages).

Above the text editing area, there are buttons to aid you in formatting your page. Highlight the text you wish to format, then click the appropriate button.
Tables can be inserted into most any page. They are useful for highlighting blocks of text, adding color to your page, or solving alignment problems with text or graphics.

You can add an image or photo to a page any of three ways.

Using the Insert Picture icon
Using an image from the Photo Album or to quickly upload a new one.
Place the cursor on the page where you want to insert a photo and click the icon. When the dialog box opens, click Browse Server to view files or to upload a new file.

If photos exist already, you will see them listed or you can click the Browse button to see files on your local computer. Select a photo file and click Open in the browse dialog box and then click Upload.
Select your picture from the list.

You can choose from the three different sizes of the photo that exist on the server (Original, Thumbnail, or Preview), add an optional or optional alignment. When done choosing the options on the drop down lists, click the Insert button at the bottom of the window.

Make any adjustments you need for size, Alternative Text, spacing and alignment.

Complete the rest of the entry and click OK.
Using Attached Images
Expand the Attached Images section and you can choose an existing image from the Photo Albums in drop down list, upload a new file from your computer, and give it a title. Attached images will be displayed as a smaller thumbnail image to the right of your page. When a user clicks on the thumbnail the image will be expanded to full size.

Post to twitter.com If you have entered your personal twitter account information (see Twitter Accounts ), this option will be available. The Announce checkbox is checked by default. The tile of the Blog post and the URL will be sent to your Twitter account as an update.
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Book Outline
You can change the placement of this page by inserting in an existing book or creating a new book. This is explained in greater detail under Creating Books and Pages.
Revision Information
You may create a new Revision point with an explanation. This is primarily used for team editing but you may also use it as a point to go back to. A Revisions tab will be created for this page and will list the different revisions and dates from which to choose.
Comment Settings
It is best to leave this option disabled for normal web pages.
File Attachments
You can upload files such as video files, PDF and Power Point presentations that do not display well on their own inside of a web page. Visitors will be able to download them directly to their own computer.
Authoring Information
Expanding this section will allow you to change the date and time of the entry. This is useful when transferring blogs from other websites. You may also change the name of the author but it must be a valid username of another user on the site who has permissions to create blogs and pages.
Publishing Options

* If you will be making a number of edits to a page, it is highly recommended you uncheck the Send Subscription notifications until you are satisfied with the page. If this option is left checked, anyone with an account will receive an ‘unappreciated update’ in their email every time you click Save. When you are completely done making changes, go back to Edit one more time and check this option back on.
To create a new page, select Create content from the menu, then select Book page or Page.
A Book page is a page of content, organized into a collection of related entries such as “Activities and Fundraising Events” collectively known as a book. A Book page automatically displays links to adjacent pages (child pages), providing a simple navigation system for organizing and reviewing structured content.
Selecting page, is a simple method for creating and displaying information that rarely changes, such as an "About us" section of a website. A page not initially created as part of a book may be reassigned to a Book outline at a later time.

When you expand the book outline section of the editing screen, you can select an existing book to insert the page, or create a new book page. If you select <create a new book>, the title of the page will become the book title when the page is saved. You may change the position of the page within the book by changing the weight factor from -15 to 15.
Saving Pages
*Very Important* Immediately after saving a page, make a written note of the URL of the page (Example: cotaforpatientname.com/node/51). You will need this URL to make links or references to this page later. For instance, if you are making a new page about an activity and you want to put a link for it on the home page, you will need to know the URL to make the link or to get back to it to edit the page.
One of the first new book pages you will want to create is an Activities and Events page. By starting a new book page you will be able to add child pages to it for other events scheduled in the future. That way more than one event can be listed like a table of contents for that book.

Give the page a title and use the editing and graphic tools to design the page. To make this the main page top page of the book, choose <create new book> under Book outline.
Click Save at the bottom. Note the URL node number after saving. 

You may now add child pages to this page simply by clicking on Add child page and using the normal editing functions.

As you add child pages, they will be listed on the main book page as links to the details of each child page. To change the order of your listing, edit the page you want to move, expand the Book Outline section and adjust the weight to move it up or down in the list.
To create a new blog, select Create Content from the menu, then select Blog entry. You may also select Blogs on the menu and then select My Blog and then Post New Blog entry. The same editing tools are available as other pages.
To edit a blog entry, navigate to it and click the Edit tab. You can only edit your own entries.
Blog entries will be listed in chronological order at the bottom of the page under Recent Blog Posts. Your name, the date and the time are automatically added to each entry.
Blogs are the tool you or the family will use to update people about the personal aspects of the transplant journey. Making frequent entries into the site Blog is a great way to tell friends and family about what is happening. The Blog is also a way to compel potential volunteers and donors to help the campaign and to make a donation. You will see that site visitors will return to the site over and over to read your blog updates. Additionally, many of these visitors will send messages to you through the Guestbook on the site. You and the family members have the ability to respond to these messages.
Authenticated users can post comments after each blog. At the request of the patient, parents or webmaster, comments can be first sent to an Approval Queue where the author of the original blog or the Webmaster may delete or publish the comments. From the menu, select Administer, then Content Management, then Comments.

Using different albums are a good way to organize photos in categories to make it easy for visitors to navigate around and find the photos they want to see. If you only have a few pictures, you do need to add one gallery.
Video Tutorial

Photos within an album are sorted alphabetically by the image title or caption. You may force the order to your own liking by adding numbers at the beginning of each title. Example: 01-Amy newborn, 02–Amy with Mommy, 03–Amy at home, etc.
If COTA has placed images or photos on your patient site for you, you may import them into an existing Photo Album.
You can easily embed videos hosted on other popular websites. In the editing screen for blogs and pages just enter your link in this format: [video:http://your.videosource.com/your videocode].
A real life example would be: [video:http://www.youtube.com/watch?v=NCom7o0YXYk]

The following services may be used:
YouTube accepts URLs like
http://www.youtube.com/watch?v=uN1qUeId
Google Video accepts URLs like
http://video.google.com/videoplay?docid=9036065053199156338&ei=WiLZSKK_NYvw-QGQz6G4Ag&hl=en
GodTube accepts URLs like
http://www.godtube.com/view_video.php?viewkey=4bc3094e03bdf1737fb5
DailyMotion accepts URLs like
http://www.dailymotion.com/relevance/search/organ%2Btransplant/video/x6mzh8_donate-life_news
Eyespot accepts URLs like
http://eyespot.com/share?cmd=permalink&r=0XCzIG2UEx9hoXiEJW07IWpUtT
Jumpcut accepts URLs like
http://jumpcut.com/view?id=31410FA4169E11DDB25E000423CF385C
Revver accepts URLs like
http://revver.com/video/751916/kidneys-for-sale/
Vimeo accepts URLs like
http://www.vimeo.com/699122
You may also upload video files as an attachment. See File Attachments under Other Editing Options. This will not embed them into the page but allow visitors to click on the link to view or download them. To upload them to the COTA server, you will need to browse for them on your local computer.
Spam: To post irrelevant or inappropriate messages to one or more Usenet newsgroups, mailing lists, or other messaging system in deliberate or accidental violation of netiquette.
Anyone can post to the Guestbook, which unfortunately means that spammers may attempt to post to your guestbook as well. We have implemented many layers of protection and filters that make it difficult for spammers to post, but there is a possibility that some unsavory or meaningless messages may make it through.
To help COTA in our efforts to further reduce spam, you may copy the entire entry including the name, date, and message and paste it into an email and send it to
Unwanted guestbook entries can easily be deleted. Click the Delete entry link in the bottom left hand corner of the post.

Webmasters and family members may also add comments as a response to Guestbook Entries while they are logged in. Their name will show as the one making the comment so this is usually left to family members.
Webmasters and family members can access online help for specific editing functions by clicking on Webmaster Help in the main menu. An updated version of this manual will also be available by clicking on Website Manual.
The Children’s Organ Transplant Association requires COTA community fundraising campaigns to utilize only the Campaign Website provided by COTA. This site supports the activities of the fundraising campaign and informs campaign volunteers and the public about the patient and their situation. COTA Campaign Website services include:
Campaigns must have a Campaign Webmaster. When a Campaign Webmaster has been recruited and the key campaign volunteers have completed the training process:
COTA patients may not maintain any other website that mentions COTA, the campaign, fundraising or anything else regarding the campaign. If the family or campaign has a website, the Campaign Webmaster and/or family must contact COTA with the following information:
COTA will periodically review the content of the site to ensure that messages are consistent with our guidelines. COTA will contact the Campaign Webmaster to discuss any modifications.
Links allowed on the COTA Campaign Website include:
Links to other groups not allowed on the COTA Campaign Website include: • Links to businesses, churches, community groups, etc. are not allowed. • Activity sponsor listings can be posted on the COTA Campaign Website, as well as photos of gift presentations, but no link should be provided to sponsors, etc. Links from other websites to the COTA Campaign Website are allowed.
A campaign may have an individual or group, but not the campaign, operate and maintain a separate website solely for the purpose of selling merchandise or tickets (but not for any gaming activity including raffles) or for activity participant registration. This policy is subject to change.
Facebook, MySpace and Other Social Networking Sites
Copyrighted Materials
Contact the COTA Webmaster at 800.366.2682 or to discuss your web needs. You may also visit www.cota.org to see what COTA has available and to check out what other COTA campaigns are doing.